alterlab-venue-templates

Venue Templates

Overview

LaTeX templates, formatting requirements, and writing-style guidance for academic journals, conferences, posters, and grants. Provides ready-to-use templates plus references that cover many more venues than are bundled.

When to Use This Skill

Use this skill when you need venue-specific formatting (templates, page/word limits, citation style, figure specs, anonymization rules, mandatory checklists and statements) or style (tone, abstract format, reviewer priorities) for a journal, conference, poster session, or funder.

Does NOT Trigger

Scenario	Use Instead
Drafting or tightening the manuscript's prose itself	alterlab-scientific-writing
Grant argumentation — Specific Aims, significance, broader impacts strategy	alterlab-research-grants
Designing and laying out the poster itself in LaTeX	alterlab-latex-posters
Turkish journal / TR Dizin formatting and Turkish APA 7	alterlab-tr-academic-style
Building or cleaning the bibliography (.bib)	alterlab-citation-mgmt

What's Bundled

6 ready-to-use LaTeX templates in assets/:

Type	File	Notes
Journal	assets/journals/nature_article.tex	Nature, single column
Journal	assets/journals/plos_one.tex	PLOS ONE
Conference	assets/journals/neurips_article.tex	NeurIPS, \documentclass{article} (single column)
Poster	assets/posters/beamerposter_academic.tex	beamerposter, A0 customizable
Grant	assets/grants/nsf_proposal_template.tex	NSF project description
Grant	assets/grants/nih_specific_aims.tex	NIH Specific Aims page

Formatting references in references/: journals_formatting.md, conferences_formatting.md, posters_guidelines.md, grants_requirements.md. These cover many venues beyond the bundled templates (Science, Cell Press, IEEE, ACM, ICML, ICLR, CVPR, CHI, ISMB, DOE, DARPA, foundations).

Writing-style guides in references/: venue_writing_styles.md (master overview), nature_science_style.md, cell_press_style.md, medical_journal_styles.md, ml_conference_style.md, cs_conference_style.md, reviewer_expectations.md.

Writing examples in assets/examples/: nature_abstract_examples.md, neurips_introduction_example.md, cell_summary_example.md, medical_structured_abstract.md.

Workflow

1. Identify the venue. Journal, conference, poster, or grant agency.
2. Query template + requirements. Run query_template.py (below) or read the relevant references/*.md. Verify currency against the official author guidelines — venue style files change yearly.
3. Customize the template. Use customize_template.py or edit placeholders by hand.
4. For writing register, load the matching style guide and check reviewer_expectations.md.
5. Validate + compile. Run validate_format.py on the PDF, then compile.

# Compile (run pdflatex 2-3x, or use latexmk for automatic rerun handling)
latexmk -pdf my_paper.tex

Helper Scripts

All scripts are stdlib Python; run from the skill root.

query_template.py — find templates and requirements

python scripts/query_template.py --list-all
python scripts/query_template.py --venue "Nature" --type journals
python scripts/query_template.py --venue "NeurIPS" --requirements
python scripts/query_template.py --keyword "machine learning"

customize_template.py — fill in title/authors/affiliations

--template takes the bare filename (not a path); the script searches assets/{journals,posters,grants}/ for it.

python scripts/customize_template.py \
  --template nature_article.tex \
  --title "Novel Approach to Protein Folding" \
  --authors "Jane Doe, John Smith" \
  --affiliations "MIT, Stanford" \
  --email "[email protected]" \
  --output my_paper.tex

# Interactive picker
python scripts/customize_template.py --interactive

validate_format.py — check a compiled PDF against venue specs

Requires pdfinfo (poppler). Checks page count, margins, fonts heuristically.

python scripts/validate_format.py --file my_paper.pdf --venue "Nature" --check-all
python scripts/validate_format.py --file my_paper.pdf --venue "NeurIPS" --check page-count,fonts
python scripts/validate_format.py --file proposal.pdf --venue "NSF" --report validation.txt

Quick Reference

Page limits (typical — always re-verify yearly)

Venue	Limit	Notes
Nature Article	~5 pp	~3000 words excluding refs
Science Report	~5 pp	figures count toward limit
PLOS ONE	none	unlimited length
NeurIPS 2026	9 pp	+ unlimited refs/appendix; paper checklist mandatory (desk reject without it)
ICML 2026	8 pp	9 pp camera-ready; impact statement mandatory (not counted)
ICLR 2027	9 pp	10 pp in rebuttal and camera-ready; AI-use statement required
CVPR 2026	8 pp	excluding references; official author kit required
CHI 2027	5,000-8,000 words	word-based; single-column acmart manuscript format for review
NSF	15 pp	project description only
NIH R01	12 pp	research strategy

Citation style

Venue	Style
Nature / Science	numbered superscript
PLOS / IEEE	numbered brackets (Vancouver / IEEE)
Cell Press	author-year
ACM	numbered
NeurIPS / ICML	numbered brackets

Figure specs

Venue	Resolution	Format	Color
Nature	300+ dpi	TIFF, EPS, PDF	RGB or CMYK
Science	300+ dpi	TIFF, PDF	RGB
PLOS	300–600 dpi	TIFF, EPS	RGB
IEEE	300+ dpi	EPS, PDF	RGB or grayscale

NeurIPS at a glance

Single-column (text block 5.5 × 9 in), Times 10pt, 9-page main text for 2026 (+ unlimited refs/appendix), numbered bracket citations, anonymization required for the double-blind initial submission, and the NeurIPS Paper Checklist appended after the appendices (missing checklist = desk rejection). Official style file (neurips_2026.sty for 2026) changes annually; colorblind-safe figures recommended.

Why Style Matters

The same results read very differently across venues. Load the matching guide before drafting:

• Nature/Science (nature_science_style.md): accessible to non-specialists, story-driven, broad significance, flowing-paragraph abstract.
• Cell Press (cell_press_style.md): mechanistic depth, graphical abstract, Highlights, eTOC.
• Medical (medical_journal_styles.md): patient-centered, evidence-graded, structured abstracts (NEJM/Lancet/JAMA/BMJ).
• ML conferences (ml_conference_style.md): contribution bullets, ablations, reproducibility.
• CS conferences (cs_conference_style.md): field-specific conventions (ACL, EMNLP, CHI, SIGKDD).
• reviewer_expectations.md: what reviewers prioritize per venue and rebuttal tips.

Best Practices

• Verify currency: compare bundled templates against the latest official author guidelines (links in the references).
• Use the official style file where one exists; don't tweak margins/fonts (grounds for desk rejection at many venues).
• Preserve required structure: don't remove required sections or packages when customizing.
• Check page limits and anonymization before submission; remove identifying info for double-blind venues.
• Check required statements: many venues now require a checklist, impact statement, limitations section, or AI-use disclosure (e.g. NeurIPS checklist, ICML impact statement, ACL Limitations section, ICLR AI-use statement).

External author guidelines

• Nature: https://www.nature.com/nature/for-authors
• Science: https://www.science.org/content/page/instructions-authors
• PLOS: https://plos.org/resources/
• Cell Press: https://www.cell.com/author-guidelines
• NeurIPS: https://neurips.cc/ · ICML: https://icml.cc/ · ICLR: https://iclr.cc/ · CVPR: https://cvpr.thecvf.com/ · ACL Rolling Review: https://aclrollingreview.org/
• NSF PAPPG: https://www.nsf.gov/policies/pappg
• NIH: https://grants.nih.gov/grants-process/write-application/how-to-apply-application-guide
• DOE: https://science.osti.gov/grants

Part of the AlterLab Academic Skills suite.