meeting-intelligence-system

Meeting Intelligence System

Transform meeting transcripts into actionable insights, decisions, and follow-ups.

When to Use This Skill

Activate when the user:

• Provides a meeting transcript or recording
• Asks to "analyze this meeting"
• Needs action items extracted from notes
• Wants to generate meeting minutes
• Asks for decisions made in a meeting
• Needs a follow-up email created
• Mentions meeting notes or transcripts

Instructions

1. Extract Meeting Metadata

   • Identify meeting title/topic
   • Note participants (if mentioned)
   • Determine meeting date/time (if available)
   • Identify meeting type (standup, planning, retrospective, etc.)

2. Identify Decisions Made

   • Extract all explicit decisions
   • Note who made each decision (if clear)
   • Include rationale for decisions (if stated)
   • Flag tentative decisions vs. final decisions
   • Note decisions that need follow-up approval

3. Extract Action Items

   • List all tasks assigned or volunteered
   • Identify owner for each action item
   • Note deadlines or timeframes mentioned
   • Flag action items without clear owners
   • Prioritize action items (if priority discussed)
   • Note dependencies between action items

4. Identify Blockers and Risks

   • Extract mentioned blockers
   • Note risks or concerns raised
   • Identify unresolved issues
   • Flag items needing escalation
   • Note resource constraints mentioned

5. Analyze Discussion Sentiment

   • Gauge overall meeting tone (productive, tense, confused, aligned)
   • Identify areas of agreement and disagreement
   • Note team morale indicators
   • Flag conflict or tension points

6. Extract Key Topics Discussed

   • Summarize main discussion points
   • Note questions raised
   • Identify topics needing follow-up
   • Highlight important context or background

7. Generate Follow-Up Communications

   • Create meeting minutes/summary
   • Draft action item tracking email
   • Suggest calendar invites for follow-ups
   • Recommend next steps

Output Format

# Meeting Summary: [Title]
**Date**: [Date] | **Participants**: [Names]

## Executive Summary
[2-3 sentence overview of meeting purpose and outcome]

## Decisions Made
1. **[Decision]**
   - Owner: [Name]
   - Rationale: [Why]
   - Status: Final / Needs approval

## Action Items
| Priority | Action | Owner | Deadline | Status |
|----------|--------|-------|----------|--------|
| High | [Task] | [Name] | [Date] | Not started |
| Medium | [Task] | [Name] | [Date] | Not started |

## Blockers & Risks
1. **[Blocker]** - [Impact] - Needs: [Action]
2. **[Risk]** - [Mitigation plan]

## Key Discussion Points
- [Topic 1]: [Summary]
- [Topic 2]: [Summary]

## Open Questions
1. [Question] - Owner: [Who will answer]

## Sentiment Analysis
- **Overall Tone**: [productive/tense/etc.]
- **Team Alignment**: [high/medium/low]
- **Concerns Raised**: [Summary]

## Follow-Up Email Draft

Subject: Action Items from [Meeting Title] - [Date]

Hi team,

Thanks for joining today's [meeting type]. Here are our key outcomes:

**Decisions:**
- [Decision 1]

**Your Action Items:**
[Name]: [Task] by [Date]

**Blockers:**
- [Blocker] - please [action]

Next meeting: [Date/Time]

Best,
[Your name]

Examples

User: "Analyze this standup transcript" Response: Extract blockers mentioned → List action items per person → Flag impediments → Note team velocity concerns → Generate summary with focus on blockers

User: "Create action items from this product planning meeting" Response: Identify all decisions (feature prioritization) → Extract action items (design mockups, tech spec) → Assign owners → Set deadlines → Create tracking table → Draft follow-up email

Best Practices

• Be specific with action items (not vague "look into X")
• Always try to identify owners (flag if unclear)
• Differentiate between decisions and proposals
• Preserve important context for decisions
• Flag action items without deadlines
• Note commitments made by each participant
• Include relevant quotes for controversial decisions
• Use clear, scannable formatting
• Prioritize action items by urgency
• Flag dependencies between tasks
• Generate professional, actionable follow-up emails